Working with Forwarders and Participants

Participants are the people or organizations involved in a shipment. Participant records are stored in Cargospot as Forwarder or Participant records.

When processing AWBs for accounting, the following fields are retrieved from Cargospot Forwarder records:
  • Agent - Either the IATA Certified Agent or Non-IATA Agent. The Agent is the intermediary or the link between the carriers and the owner of the shipment.
  • Rcv.Agent - When importing AWBs, you need to select the Receiving Agent. Only Forwarders who are designated as Import Agents can be entered in this field.
  • Billing Agent - The Agent who receives the invoice. The Billing Agent is set in the Forwarder screen of a particular Agent. If the Agent has a billing Agent assigned in the Forwarder record, the invoices of AWBs issued by that Agent are sent to the corresponding billing Agent.
The following fields are retrieved from Cargospot Participant records or Forwarder records. For one-off participants, it is also possible to create temporary participants.
  • Shipper - The party who is responsible for sending the shipment.
  • Consignee - The party who receives the shipment. The goods are addressed to the Consignee.
  • Notify - The party who is notified by the carrier upon the arrival of the cargo at the destination. The notice of cargo arrival is sent to this Participant.