Committing an Invoice Run

You need to commit the invoice run to generate the final invoice. You can commit invoice runs in the Previous Runs table of the accounting screen of your particular type of invoice run.

You need to make sure that all the air waybill details are correct before committing the invoice. Invoice runs with air waybills that have blocker type errors cannot be committed. The Commit Run button is unavailable when there are air waybills that have blocker type errors. You can check or view the warning queue to manually fix the errors before proceeding further.

If no errors are encountered in the execution of the accounting run, you can simply select the accounting run from the Previous Runs table and click Commit Run.

  1. Navigate to the Report Menu screen. Click Main > Reports Menu.
  2. Expand the desired category. You can do this by double-clicking a category preceded by a .
    For example, double-clicking expands that category. Clicking the node icon () also expands or collapses the category.
  3. Select and double-click the accounting run you want to commit.
  4. Select the desired accounting run from the Previous Runs table. You can do this by clicking the accounting run row.
  5. Click Commit Run.
  6. In the warning message window, click OK to commit the run.
The invoice run is committed and finalized. All air waybills included in the run are considered closed for sales accounting. Other corrections can be applied in the next period through the CCA process. There may also be instances when it is possible to Undo Commit, Repeat Run, and Commit again given that the user has the appropriate access rights.

A unique invoice number is created for all air waybills included in the accounting run. In the Previous Runs table, the status of the committed run is set to Y.

Invoices for committed invoice runs are considered final.