Receiving Payments for Individual AWBs

You can manually update individual AWBs to enter payments.

  1. Navigate to the Full AWB screen. To do this, you can use the following options:
    • Click Main > Full AWB.

      -OR-

    • Click the Full AWB shortcut button.
  2. Query the AWB that you want to receive payment for.
  3. Click Payment.
  4. Upon clicking Payment, the Amount field is automatically populated with the full payment amount in the AWB Payment screen. For partial payments, modify the Amount with the partial payment amount.
  5. Select the form of payment from the FOP drop-down menu.
    The required fields vary depending on the form of payment. After selecting the form of payment from the FOP drop-down list, the cursor is automatically positioned in the first required field.
  6. Enter the information on the required fields.
    Pressing Tab positions the cursor in the next required field.
  7. Click OK.
    The receipt number is generated. The operator and timestamp is also added to the AWB. Upon clicking OK, the Prints button becomes available.
  8. Click Payment > Payment Receipt.
The payment receipt in PDF format opens in an explorer window. When full payment has been processed for the AWB, the Payments button is highlighted in yellow in the Full AWB screen. For partial payments, the corresponding payment receipt in PDF format contains the outstanding balance for the invoice. The Payments button in the Full AWB screen of partially paid AWBs is highlighted in red. A unique receipt number and AWB Payment record is created for each partial payment. You can view the payment history in the Record List.

To receive payment on partially paid AWBs, click the red Payments button in the Full AWB screen of the AWB with outstanding balance. Upon clicking Add (Ins), the screen is updated with the outstanding balance automatically populated in the Amount field. From this point, you can refer to the steps 4-8 of this procedure to receive the additional payment.