SIS Import Process

The SIS Import process is an accounting process that creates and compiles the final journals or reports of the incoming invoices from other airlines (OAL).

1. Importing an SIS File

   After downloading the required file from the SIS portal, you need to import the file into Cargospot to retrieve the incoming billing records.

2. Processing of Incoming Billing Invoices
   After importing and retrieving the incoming billing records, you can process all incoming AWBs, rejection memos, and charge memos by accomplishing the following tasks:

   • Displaying Each Invoice (SIS)
   • Committing an Incoming Invoice (SIS)

     You can use the available output actions to verify the accuracy of the export invoice accounting run. If errors are found, you need to manually fix the errors then recreate the reports. Once you are satisfied with the output, you can finalize the accounting run. If there are certain balance issues with the incoming billing, you can issue a rejection or charge memo for incoming invoices, and other rejection or charge memos from the Incoming Invoices screen. Otherwise, you can proceed to commit the invoice.

   • Processing an Import Rejection Memo
   • Viewing Invoice History
   • Issuing an Export Rejection Memo
   • Issuing an Export Charge Memo
   When the incoming invoices has been committed, the following actions become available:

   • Undoing a Committed Incoming Invoice
   • Viewing a Rejection or Charge Memo
3. Executing an Incoming Interline Invoices Run

   The Until Date of the Incoming Interline Invoices Run is usually the 15th or the last day of the month. When you select a different Until Date, the system prompts a warning. When the Incoming Interline Invoices Run has been executed, you can now view the invoice.

   Viewing Incoming Invoice Details

   Viewing Journal

   You can use the available output actions to verify the accuracy of the accounting run. If errors are found, you need to manually fix the errors then recreate the reports. Once you are satisfied with the output, you can finalize the accounting run.

4. Committing an Interline Invoice Run

   When the Incoming Interline Invoices Run has been committed, all the reports included in that run are finalized. The output generated is considered final and the manual JV postings are generated.

   Provided that there are no errors, the basic SIS Import process consists of the following task.