Executing an Import Invoice Run

An import invoice run collects the import air waybills within the time period and additional filters provided. The frequency of performing import invoice runs is dependent on your operations procedure.

Before executing an invoice run, ensure that all air waybills are correct. The run uses the value entered in the Account Date of the AWB to determine which AWBs are included in the run. AWBs with the Account Date missing or improperly filled in would not be picked up by invoice runs.
  1. Navigate to the Report Menu screen. Click Main > Reports Menu.
  2. Expand Invoicing Menu (REPORT_ACCOUNT). You can do this by double-clicking . Clicking the node icon () also expands or collapses the category.
  3. Expand Import Invoicing Menu. Clicking the node icon () also expands or collapses the category.
  4. Select and double-click Import Invoice.
  5. Fill in the filters for the run.
    1. In the Accounting run screen, enter the From Date and Until Date of the report run. The From Date and Until Date uses the Account Date of the AWBs as reference.
    2. Enter the Date on Invoice. By default, this field is automatically populated.
    3. Optional: Enter the Station code.
    4. Optional: Enter the Agent.
    5. Select Country on Invoice if you want the country printed on the invoice.
  6. Click Execute.
All air waybills that have not yet been invoiced within the time period and other filters specified are compiled in an accounting run. The latest run is added to the top of the Previous Runs table of the corresponding accounting run screen. Air waybills in the run that have blocker type errors result in a warning message that lists the AWBs with errors.
If you have incomplete settings or air waybills that require attention, the system prompts a warning and View Error Queue is marked yellow. You need to correct the errors before proceeding with the accounting run. After fixing errors, you need to repeat the run by clicking Repeat Run.