Executing an Outgoing Interline Accounting Run

Outgoing Interline Accounting Runs are used to issue invoices in order to bill the other carrier who participated in the interline shipment. You need to issue the invoice to the other carrier if the air waybill is collect and you are the issuing carrier, or if the air waybill is prepaid and the other carrier issued the air waybill.

Before executing an outgoing interline accounting run, ensure that all air waybills are correct, prorated, and verified. The run uses the value entered in the Proration Date of the air waybill prorate records to determine which air waybills are included in the run.

You need to be logged on in an HDQ Station to execute this run.

  1. Navigate to the Report Menu screen. Click Main > Reports Menu.
  2. Expand the Interline (PRORATE_) node.
    Double-clicking the categories expand or collapse the category. Clicking the node icon () also expands or collapses the category.
  3. Double-click Outgoing Interline Accounting Run under the applicable node. The Interline nodes are divided according to the type of clearing house applicable to the carrier.
    • Interline (PRORATE_) > ICH Runs
    • Interline (PRORATE_) > Non-ICH Runs
    • Interline (PRORATE_) > ACH Runs
    For example, to execute an Outgoing Interline Accounting Run for an ACH carrier, expand the ACH Runs node then double-click Outgoing Interline Accounting Run.
  4. Fill in the filters for the run. Depending on the invoice run, you may have additional filter options to further refine the invoice run.
    1. In the Accounting run screen, enter the From Date and Until Date of the report run.
    2. Enter the Date on Invoice. By default, this field is automatically populated.
    3. Select Country on Invoice if you want the country printed on the invoice.
  5. Click Execute.
The latest run is added to the top of the Previous Runs table of the corresponding accounting run screen.
If you have incomplete settings or air waybills that require attention, the system prompts a warning and View Error Queue is marked yellow. You need to correct the errors before proceeding with the accounting run. After fixing errors, you need to repeat the run by clicking Repeat Run.

Invoices for runs that have already been executed but not yet committed are still in draft.