Prime Incoming Billing Process

The Prime Incoming Billing process creates and compiles the final journals or reports of the incoming invoices from other airlines (OAL).

1. Processing of Incoming Billing Invoices
   After receiving the invoice from the billing carrier, you can process all incoming AWBs by accomplishing the following tasks:

   • Creating an Invoice Header Record
   • Adding an Incoming AWB Record
   • Receiving an Incoming Charge Memo Record
   • Receiving an Incoming Rejection Memo Record
   • Committing an Incoming Invoice

   If there are certain balance issues with the incoming billing, you can issue a rejection or charge memo for incoming invoices, incoming AWBs, and other rejection or charge memos from the Incoming Invoices screen. Otherwise, you can proceed to commit the invoice.

   Issuing a Rejection or Charge Memo

   When the incoming invoices has been committed, the following actions become available:

   • Undoing a Committed Incoming Invoice
   • Viewing a Rejection or Charge Memo
2. Executing an Incoming Interline Invoices Run

   The Until Date of the Incoming Interline Invoices Run is usually the 15th or the last day of the month. When you select a different Until Date, the system prompts a warning. When the Incoming Interline Invoices Run has been executed, you can now view the invoice.

   Viewing the Invoice

   You can use the available output actions to verify the accuracy of the accounting run. If errors are found, you need to manually fix the errors then recreate the reports. Once you are satisfied with the output, you can finalize the accounting run.

3. Committing an Interline Invoice Run

   When the Incoming Interline Invoices Run has been committed, all the reports included in that run are finalized. The output generated is considered final.

   Provided that there are no errors, the Prime Incoming Billing process consists of the following tasks.