Outgoing Rejection or Charge Memo Billing Process

The Outgoing Rejection or Charge Memo Billing process compiles and creates all pending rejection and charge memos for other airlines (OAL).
  1. Executing an Outgoing Rejection/Charge Memo Run

    The Until Date of the Outgoing Rejection/Charge Memo Run is usually the 15th or the last day of the month. When you select a different Until Date, the system prompts a warning.

    When the Outgoing Rejection/Charge Memo Run has been executed, the following actions become available:

    You can use the available output actions to verify the accuracy of the accounting run. If errors are found, you need to manually fix the errors then recreate the reports. Once you are satisfied with the output, you can finalize the accounting run.

  2. Committing an Interline Invoice Run
    When the Outgoing Rejection/Charge Memo Run has been committed, all the reports included in that run are finalized. The following actions are still available, however, the output generated is considered final.
  3. Sending Invoices by Email

    When all the reports included in that run are finalized, you can send the invoices in PDF format to forwarders whose invoice notification email have been properly set up in the Forwarder record.

    Provided that there are no errors, the Outgoing Rejection or Charge Memo Billing process consists of the following tasks.